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MISSION VIEJO AGENDA
City Council, Community Development Agency,
Community Development Financing Authority,
Housing Authority, and Library Board of Trustees*
June 20, 2011, at 5:00 PM (Closed Session Business)
June 20, 2011, at 6:00 PM (General Business)
City Hall, 200 Civic Center,
Mission Viejo, California, 92691
City Council Chamber
CALL TO ORDER—CITY COUNCIL, COMMUNITY DEVELOPMENT AGENCY, COMMUNITY DEVELOPMENT FINANCING AUTHORITY, HOUSING AUTHORITY, AND LIBRARY BOARD OF TRUSTEES
*Note: All Board and Agency memberships are reflected in the title “Council Member.”
ROLL CALL:
Council Member Kelley
Council Member Reardon
Council Member Schlicht
Mayor Pro Tem Ury
Mayor Leckness
PLEDGE OF ALLEGIANCE: Mayor Leckness
INVOCATION: Council Member Kelley
CLOSED SESSION
CS1. Conference with the City’s Real Property Negotiators Pursuant to Government Code Section 54956.8. Real property Denoted as Assessor’s Parcel No. 784-291-01 with a Common Street Address of 24701 San Doval, Mission Viejo, California, Commonly Known as O’Neill Elementary School Owned by Saddleback Valley Unified School District The Negotiating Parties are: City of Mission Viejo; Dennis Wilberg, City Manager, Irwin Bornstein, Assistant City Manager, Charles Wilson, Director of Community Development, and William Curley, III, City Attorney. Owner Negotiators are: Saddleback Valley Unified School District, Clint Harwick, Superintendent. Under Negotiation will be the Price and Terms of a Lease-Hold Interest in the Real Property.
CS2. Public Employee Performance Evaluation of the Incumbent for the Position of City Manager Pursuant to Government Code Sections 54957 and 54957.6.
CS3. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8. Property is an approximate 10.5 acre Site commonly referred to as the “Former K Mart” located at 28601 Los Alisos Boulevard and Comprised of Assessor Parcel Nos. (APNs) 839-161-08 and 839-161-09 owned by Union Dominion Realty/Pacific Los Alisos L.P. (“UDR”). CDA negotiators: Dennis Wilberg, City Manager/CDA Executive Director, Charles Wilson, Director of Community Development, James Williams, Economic Advisor, Celeste Brady, CDA Counsel, William P. Curley III, City Attorney. Owner’s negotiators: Jeremy Cyr of UDR and John Ramirez, Kerra Carlson of Rutan & Tucker, Frank Spevacek of Rosenow Spevacek Group, ad Peter Whittingham of Curt Pringle Associates, all on behalf of UDR. Under negotiation: potential acquisition and/or disposition of real property interests for long term affordable housing and the price and terms of payment therefore related to the above-listed property. Factors affecting price and terms under negotiation: recorded covenants, scope of development of property, affordable housing requirements. Factors affecting time of payment: conditions to closing, due diligence period, and schedule of development and development of affordable housing.
REPORT OF CLOSED SESSION
PRESENTATIONS
P1. Musical Performance by Violinist Rachelle Schouten
Recommended Action: Receive musical presentation.
P2. Recognize City Volunteers, for their 1,000 Hours of Service
Recommended Action: Present certificates of appreciation to (1) Mary Lou Moncino for volunteer hours with the Senior Community Activity Team (SCAT); (2) Pauline Kawczynski for volunteer hours with the Senior Community Activity Team (SCAT); (3) Harriet LeGrand for volunteer hours with Mission Viejo Animal Services; and (4) Linda Mosely for volunteer hours with Mission Viejo Animal Services.
P3. Recognize the Viejo Little League's AAA Minor Team (Oregon Ducks) for Placing First in the District 68 Little League Tournament of Champions
Recommended Action: Present certificates of commendation.
PUBLIC COMMENTS
Persons wishing to address the Council on City business that is not listed on the Agenda may do so at this time. "Public Comment" forms are available at the entrance to the Council Chamber. Each Speaker may be allotted three minutes.
Those wishing to address the Council on any item that is listed on the Agenda should submit to the City Clerk a "Request to Speak" or "Written Comments" form before the Mayor announces that agenda item. The Mayor will call speakers during consideration of each item.
CONSENT CALENDAR
1. Waive Reading of Ordinances and Resolutions
Recommended Action: Approve the reading by title of all ordinances and resolutions and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. City Council Minutes
Recommended Action: Approve the Minutes from the Regular City Council Meeting of June 6, 2011, as presented or amended.
3. Check Register dated May 27, 2011, in the amount of $490,658.43
Recommended Action: Ratify the accompanying check register.
4. Check Register dated June 3, 2011 in the amount of $705,858.33
Recommended Action: Ratify the accompanying check register.
5. City Treasurer's Monthly Report for April 2011
Recommended Action: Receive and file.
6. Community Development Agency Treasurer's Monthly Report for April 2011
Recommended Action: Receive and file.
7. Mission Viejo Community Development Financing Authority (MVCDFA) Treasurer's Monthly Report for April 2011
Recommended Action: Receive and file.
8. Mission Viejo Community Facilities District No 92-1 - Annual Special Tax for Fiscal Year 2011-12
Recommended Action: Adopt Resolution 2011-XX establishing an annual special tax for fiscal year 2011-12 for Community Facilities District No. 92-1 (Mission Viejo Freeway Center).
9. Fourth Quarter Budget Appropriation Adjustments
Recommended Action: Adopt Resolution 11-XX amending the FY 2010/11 budget for adjustments to various revenue and expenditure accounts
10. Professional Services Agreement for Printing and Related Services for the City Outlook and Leisure Time
Recommended Action: (1) Approve the Professional Services Agreement with PSB Integrated Marketing for design and related services for four issues of Outlook and eight issues of Leisure Time for the period of July 1, 2011, through June 30, 2013, in the amount of $204,788.00; and (2) authorize issuance of a purchase order to PSB Integrated Marketing for the period of July 1, 2011, through June 30, 2012, in an amount not to exceed $102,394.00 pending adoption of the 2011-2013 budget by City Council.
11. Ordinance Amending Section 9.29.220 to Title 9 of the Municipal Code Pertaining to Subdivision Sales and Model Home Directional Signs
Recommended Action: Adopt Ordinance 11-290 Adopting Revisions to Short Term Signage and Use Standards.
12. Annual Routine Park, Right-of-Way, and Facility Electrical, Lighting Maintenance Repair and Replacement
Recommended Action: (1) Approve Third Amendment to the existing contract with C & D Electric for the period July 1, 2011 through June 30, 2013 to increase the contract amount by an amount not to exceed $531,460.00; and (2) authorize staff to issue a purchase order to C & D Electric for the period July 1, 2011 through June 30, 2012 in an amount not to exceed $265,730.00 pending adoption of the Fiscal Year 2011-2013 budget by the City Council.
13. Annual Routine Janitorial and Related Services at Various Park Sites and Facilities
Recommended Action: (1) Approve the Third Amendment for the Annual Routine Janitorial and Related Services at Various Park Sites and Facilities contract to Vocational Visions for the period of July 1, 2011 to June 30, 2013, in an amount not to exceed $242,776.00; and (2) authorize staff to issue a purchase order to Vocational Visions for the period of July 1, 2011 through June 30, 2012 in an amount not to exceed $121,388.00, pending adoption of the 2011-13 Budget by the City Council.
14. Janitorial and Related Services at the Mission Viejo Animal Shelter, Thomas R. Potocki Conference Center and Corporate Yard Administration Building
Recommended Action: (1) Approve First Amendment to the existing contract for the subject services to Great Cleaning Services Inc. (DBA GCS, Inc.) for the period July 1, 2011 through June 30, 2013 in an amount not to exceed $40,100.00; and (2) authorize issuance of a purchase order to Great Cleaning Services Inc. for the period July 1, 2011 to June 30, 2012, in an amount not to exceed $ 20,500.00, pending adoption of the 2011-2013 budget by the City Council.
15. Purchase of Pool Chemicals for City Aquatic and Recreation Centers
Recommended Action: (1) Approve First Amendment to the existing contract for the subject services to Alpha Water Systems Inc. for the period July 1, 2011 through June 30, 2013 by an amount not to exceed $ 203,600.00; and (2) authorize issuance of a purchase order to Alpha Water Systems for the period July 1, 2011, to June 30, 2012, in an amount not to exceed $ 101,800.00 pending adoption of the 2011-2013 Budget by the City Council.
16. Annual Routine Landscape Maintenance - Marguerite Slope Rehabilitation - Contract Area 1
Recommended Action: Approve the Third Amendment to the existing contract with Nieves Landscape, Inc. extending the contract three months and to increase the contract in an amount not to exceed $310,000.
17. Master Plan of Arterial Highways: Renewed Measure M Annual Consistency Determination
Recommended Action: Adopt Resolution No. 11-XX Concerning the Status of the Mission Viejo General Plan Circulation Element and Confirming that the Circulation Element Does Not Preclude Implementation of the Orange County Master Plan of Arterial Highways; and (2) direct staff to transmit said resolution to the Orange County Transportation Authority by June 30, 2011, to maintain the City's eligibility in receiving Fiscal Year 2011–2012 Renewed Measure M (M2) local turnback funds and in pursuing competitive grant funding opportunities.
18. Storm Drain and Water Quality Improvements for Oso Parkway (CIP 207)-Rejection of Bids
Recommended Action: (1) Reject all bids for the project; (2) authorize staff to re-advertise for construction bids for the subject project.
19. Annual Routine Street Sweeping Services
Recommended Action: Approve Fourth Amendment to the existing contract with Sunset Property Services extending the contract two months and to increase the contract in an amount not to exceed $65,000.00 to provide staff time to further evaluate the bid proposals.
20. Purchase of Janitorial-Related Paper, Plastic, and Chemical Supplies for City Building Facilities
Recommended Action: (1) Approve First Amendment to the existing contract to Clean Source in the amount of $36,875.00; and (2) approve First Amendment to the existing contract to Waxie Sanitary Supply in the amount of $34,711.00 for fiscal year 2011-2012.
21. Annual Routine Tree Trimming Contract - Marguerite Parkway Slope Rehabilitation - West Coast Arborists, Inc.
Recommended Action: Approve the Seventh Amendment to the existing contract with West Coast Arborists, Inc. to increase the contract in an amount not to exceed $40,000.
22. Mission Viejo Library Re-carpeting Project (CIP 319) and City Hall - Notice of Completion
Recommended Action: (1) Authorize the City Clerk to record the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days respectively after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with or by the City and (2) authorize the payment of the final retention of $10,826.52, 35 days after the date of recordation of the Notice of Completion.
23. Annual Routine Tree Trimming Contract
Recommended Action: (1) Approve Eighth Amendment to the existing contract with West Coast Arborists, Inc. for the period July 1, 2011 through June 30, 2013 to increase the contract amount by an amount not to exceed $1,182,158.00; and (2) authorize staff to issue a purchase order to West Coast Arborists, Inc for the period July 1, 2011 through June 30, 2012 in an amount not to exceed $591,079.00, pending adoption of the 2011-13 Budget by the City Council.
24. Mission Viejo Community Development Agency Budget
Recommended Action: (1) Receive Proposed FY 2011-13 Budget for the Mission Viejo Community Development Agency; and (2) Adopt CDA Resolution 11-XX Amending the FY 2010-11 Mission Viejo Community Development Agency budget for a Transfer to the Mission Viejo Housing Authority.
25. Authorization for Continuing Appropriations and Preliminary FY 2010/11 Carryovers
Recommended Action: 1) Adopt Resolution 11-XX to Authorize Appropriations Commencing July 1, 2011, Based on Prior Year Spending Levels, Until Such Time as the 2011-13 Budget is Adopted; and, 2) Adopt Resolution 11-XX Authorizing, on an Interim Basis, the Carryover of FY 2010/11 Year End Encumbrances and Periodic Adjustments to the FY 2011/12 Budget to Reflect Encumbered FY 2010/11 Balances Until FY 2010/11 is Closed Out.
PUBLIC HEARINGS
OLD BUSINESS
26. Review of 2011-13 Proposed Budget
Recommended Action: As necessary
NEW BUSINESS
ITEMS REMOVED FROM THE CONSENT CALENDAR
MAYOR’S, COMMISSION, AND COMMITTEE REPORTS
27. Community Services Commission Senior Appointment
Recommended Action: That Mayor Leckness nominate and the City Council ratify one senior member to fill a vacancy on the Community Services Commission.
28. Orange County Fire Authority (OCFA) Report
Recommended Action: Receive report.
29. Foothill/Eastern Transportation Corridor Agency Report
Recommended Action: Receive report.
30. San Joaquin Hills Transportation Corridor Agency Report
Recommended Action: Receive report.
STAFF REPORTS
City Manager’s Report
31. Mission Viejo Environmental Home Owner Association Request For City To Take Over Slope Maintenance for a Portion of a Parcel Along Alicia Parkway
Recommended Action: As necessary.
City Attorney’s Report
COUNCIL MEMBER COMMENTS AND ACTIONS
32. Council Member Reports of Events and Activities Attended
Recommended Action: Receive reports.
Council Member Kelley
Council Member Reardon
Council Member Schlicht
Mayor Pro Tem Ury
Mayor Leckness
Adjournment to Tuesday, July 5, 2011, at 5:00 PM
At the hour of 9:30 p.m., the City Council will review the remaining agenda items and make a decision regarding the items to be considered before the 11:00 p.m. adjournment and the items to be continued to the next meeting.
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