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MISSION VIEJO AGENDA
City Council, Community Development Agency,
Community Development Financing Authority,
Public Improvement Corporation, and Library Board of Trustees*
April 7, 2008, at 5:00 PM
City Hall, 200 Civic Center,
Mission Viejo, California, 92691
City Council Chamber
CALL TO ORDER—CITY COUNCIL, COMMUNITY DEVELOPMENT AGENCY, COMMUNITY DEVELOPMENT FINANCING AUTHORITY, PUBLIC IMPROVEMENT CORPORATION, AND LIBRARY BOARD OF TRUSTEES
*Note: All Board and Agency memberships are reflected in the title “Council Member.”
ROLL CALL:
Council Member Ledesma
Council Member MacLean
Council Member Reavis
Mayor Pro Tem Ury
Mayor Kelley
PLEDGE OF ALLEGIANCE: Council Member Ledesma
INVOCATION: Mayor Kelley
Presentations, Public Hearings, and General Business will be held at 6:00 p.m. or as soon as possible thereafter
CLOSED SESSION
CS1. Conference with City Attorney Concerning One Matter of Existing Litigation Pursuant to Government Code Section 54956.9(a). The Litigation is Pacific Bell Telephone Company, dba AT&T California v. City of Mission Viejo et al. Case Number SACV08-0255.
CS2. Conference with the City’s Real Property Negotiator and Attorney (City Manager Dennis Wilberg and City Attorney William Curley) Pursuant to Government Code Section 54956.8 Concerning Real Property Located at 27341 Trabuco Circle Known as the Saddleback Valley YMCA in the City of Mission Viejo. The Negotiating Parties Are the YMCA and the City of Mission Viejo. Under Negotiation Will Be the Price and Terms of Payment for the Property Interest and/or Leasehold Interest to Be Conveyed.
REPORT OF CLOSED SESSION
PRESENTATIONS
P1. Recognize the Month of April 2008 as Organ Donation Awareness Month
Recommended Action: Present Proclamation.
PUBLIC COMMENTS
Request-to-speak forms must be turned in before the Mayor announces this agenda item. Each speaker may be allotted three minutes
CONSENT CALENDAR
1. Waive Reading of Ordinances and Resolutions
Recommended Action: Approve the reading by title of all ordinances and resolutions and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
2. City Council Minutes
Recommended Action: (1) Approve the Minutes for the Regular City Council Meeting of March 17, 2008, as presented or as amended; and (2) approve the Minutes for the Special City Council Meeting of March 31, 2008, as presented or as amended.
3. Check Register dated March 7, 2008, in the amount of $628,637.74
Recommended Action: Ratify the accompanying check register.
4. Check Register dated March 14, 2008, in the amount of $929,819.49
Recommended Action: Ratify the accompanying check register.
5. Check Register dated March 21, 2008, in the amount of $3,738,936.98
Recommended Action: Ratify the accompanying check register.
6. City Treasurer’s Monthly Report for February 2008
Recommended Action: Receive and file.
7. Community Development Agency (CDA) Treasurer's Monthly Report for February 2008
Recommended Action: Receive and file.
8. Community Development Financing Authority (CDFA) Treasurer's Monthly Report for February 2008
Recommended Action: Receive and file.
9. Annual Routine Maintenance Program for the Removal and Replacement of Asphalt Pavement and Related Services - Hardy & Harper, Inc.
Recommended Action: Approve First Amendment to the existing contract with Hardy & Harper, Inc to increase the contract in an amount not to exceed $80,000.00.
10. Playground, Parkland, and Facility Infrastructure Maintenance and Repair
Recommended Action: Approve First Amendment to the existing contract with Jamey Clark, Inc to increase the contract in an amount not to exceed $130,000.00.
11. Annual Routine Police Motorcycle Maintenance
Recommended Action: Approve the Second Amendment to the existing contract with Huntington Beach Honda Motorcycles to increase the contract in an amount not to exceed $10,000.00.
12. Electronic Message Board – (CIP 305)
Recommended Action: (1) Certify the completion of and accept the improvements for the subject project; (2) authorize the City Manager to sign the Notice of Completion; (3) authorize the City Clerk to record the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with or by the City; (4) authorize the payment of the final retention of $14,303.00 35 days after the date of recordation of the Notice of Completion
13. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 8
Recommended Action: Approve Second Amendment to the existing contract with Spectrum Care Landscape to increase the contract in an amount not to exceed $75,000.00.
14. Draft Annual Action Plan for Fiscal Year 2008-2009 Detailing City’s Proposed Use of Community Development Block Grant (CDBG) Funds and Establishing CDBG Funding Priorities
Recommended Action: Adopt Resolution 08-XX approving the City's Annual Action Plan for Fiscal Year 2008–2009 Detailing City’s Proposed Use of Community Development Block Grant Funds and Authorizing Submission of Such Plans to the U.S. Department of Housing and Urban Development
15. Purchase and Installation of Storage Area Network (SAN) Systems
Recommended Action: Authorize staff to enter into agreement with GovPlace for consulting services, purchase of storage hardware and for purchase of virtualization software in the amount of $235,253.
16. 2008 Residential Resurfacing (CIP 838)
Recommended Action: Adopt Resolution 08-XX Amending the Fiscal Year 2007–2008 Budget to Increase Proposition 1B Fund Revenues and Appropriations for CIP 838.
17. Permit Parking on Via Viento and Chrisanta Drive
Recommended Action: (1) Adopt Resolution 08-XX Establishing a Permit Parking Program on Both Sides of Via Viento from the Northerly Intersection with Chrisanta Drive to the Southerly Intersection with Chrisanta Drive and on Both Sides of Chrisanta Drive from the Northerly Intersection with Via Viento to the Southerly Intersection with Via Viento; and (2) provide direction to the Planning and Transportation Commission regarding its concerns about the continuous expansion of the permit parking programs around Mission Viejo high schools.
18. Adjustment to the Gate Rate at Madison Materials
Recommended Action: Adopt Resolution 08-XX Approving the Proposed Rate Adjustment of 3.1% for Gate Fees Charged to Mission Viejo Customers for Recycling and Processing Construction and Demolition Waste at Madison Materials' Processing Facility in Santa Ana Effective Immediately.
19. Maintenance of Traffic Signals and Appurtenance
Recommended Action: Approve Change Order 1 in the amount of $150,000.00 to Purchase Order 080067 to Republic ITS for extraordinary maintenance services.
PUBLIC HEARINGS
OLD BUSINESS
20. Mission Viejo Solar Energy Education Program Scope of Work
Recommended Action: Direct staff to implement the Mission Viejo Solar Energy Education Program and begin advertising the Program.
NEW BUSINESS
ITEMS REMOVED FROM THE CONSENT CALENDAR
MAYOR’S, COMMISSION, AND COMMITTEE REPORTS
21. Orange County Fire Authority (OCFA) Report
Recommended Action: Receive the report.
22. Foothill/Eastern Transportation Corridor Agency Report
Recommended Action: Receive the report.
23. San Joaquin Hills Transportation Corridor Agency Report
Recommended Action: Receive the report.
24. Vector Control Board Report
Recommended Action: Receive the report.
STAFF REPORTS
City Manager’s Report
24A. 2009 Tournament of Roses Parade-Float Entry
Recommended Action: Direct the Mayor to form a City Council Ad Hoc Committee to assist with float builder selection and all necessary tasks related to the 2009 Tournament of Roses float entry.
City Attorney’s Report
24B. Update to City Council regarding community meeting; review of City’s Trespass Ordinance and Related Issues
Recommended Action: Receive update and give direction.
COUNCIL MEMBER COMMENTS
25. COUNCIL MEMBER REPORTS OF EVENTS AND ACTIVITIES ATTENDED
Recommended Action: Receive reports.
Council Member Ledesma
Council Member MacLean
Council Member Reavis
Mayor Pro Tem Ury
Mayor Kelley
26. County of Orange Animal Shelter
Recommended Action: Send a letter to the County of Orange regarding the acceptance of Mission Viejo stray animals to their facility.
Adjournment to Monday, April 21, 2008, at 5:00 PM
NOTE: At the hour of 9:30 p.m., the City Council will review the remaining agenda items and make a decision regarding the items to be considered before the 11:00 p.m. adjournment and the items to be continued to the next meeting.
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