MISSION VIEJO AGENDA

City Council, Community Development Agency,

Community Development Financing Authority,

Public Improvement Corporation, and Library Board of Trustees*

 June 1, 2009, at 5:00 PM (Closed Session Business)

June 1, 2009, at 6:00 PM (General Business)

City Hall, 200 Civic Center,
Mission Viejo, California, 92691
City Council Chamber

CALL TO ORDER—CITY COUNCIL, COMMUNITY DEVELOPMENT AGENCY, COMMUNITY DEVELOPMENT FINANCING AUTHORITY, PUBLIC IMPROVEMENT CORPORATION, AND LIBRARY BOARD OF TRUSTEES

*Note: All Board and Agency memberships are reflected in the title “Council Member.”

ROLL CALL:
Council Member Kelley
Council Member Ledesma
Council Member Schlicht
Mayor Pro Tem MacLean
Mayor Ury

PLEDGE OF ALLEGIANCE: Council Member Kelley

INVOCATION: Council Member Ledesma

CLOSED SESSION

CS1. Labor Negotiations—The Council Will Provide Direction to its Labor Negotiator Pursuant to Government Code Section 54957.6. The Parties to the Negotiations Are the City and City’s Unrepresented Employees. The City’s Negotiator is Dennis Wilberg.

CS2. Conference with City Attorney Concerning One matter of Existing Litigation Pursuant to Government Code Section 54956.9(a). The Litigation is City of Mission Viejo v. CUSD, Case No. 00180049; Companion Case, Rancho Santa Margarita v. CUSD, Case No. 00207543.

CS3. Conference with Legal Counsel—Initiation of Litigation. Pursuant to Subdivision (c) of Government Code Section 54956.9. Three Cases Under Consideration.

REPORT OF CLOSED SESSION

PRESENTATIONS

P1. Certificate of Appreciation given by City of Mission Viejo to AARP Tax Aid Program Coordinator Glen Jerpseth
Recommended Action: Present Certificate of Appreciation.

P2. Recognize the 20th Anniversary of the Norman P. Murray Community and Senior Center
Recommended Action: Present Proclamation.

PUBLIC COMMENTS

Persons wishing to address the Council on City business that is not listed on the Agenda may do so at this time. "Public Comment" forms are available at the entrance to the Council Chamber. Each Speaker may be allotted three minutes.

Those wishing to address the Council on any item that is listed on the Agenda should submit to the City Clerk a "Request to Speak" form before the Mayor announces that agenda item. The Mayor will call speakers during consideration of each item.

CONSENT CALENDAR

1. Waive Reading of Ordinances and Resolutions
Recommended Action: Approve the reading by title of all ordinances and resolutions and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

2. City Council Minutes
Recommended Action: Approve the Minutes for the City Council Meeting of May 18, 2009, as presented or as amended.

3. Check Register dated May 8, 2009, in the amount of $1,729,495.79
Recommended Action: Ratify the accompanying check register.

4. Check Register dated May 15, 2009, in the amount of $379,678.22
Recommended Action: Ratify the accompanying check register.

5. Draft Substantial Amendment to Fiscal Year 2008-2009 Annual Action Plan Detailing City's Proposed Use of Community Development Block Grant-Recovery (CDBG-R) Funds
Recommended Action: Authorize submission of a Substantial Amendment to the City’s Fiscal Year 2008-2009 Annual Action Plan in order to receive CDBG-R Funds to the U.S. Department of Housing and Urban Development, and authorize the City Manager, or his designee, to execute related documents.

6. 2009 Fourth of July Community Street Faire
Recommended Action: Approve the Special Events Permit submitted by the Mission Viejo Activities Committee authorizing the annual Mission Viejo Fourth of July Community Street Faire on Saturday, July 4, 2009.

7. 2009 Residential Resurfacing (CIP 838)
Recommended Action: Award the construction contract in the amount of $1,167,000 to Hardy & Harper, Inc., for the subject project.

8. Janitorial & Related Services at City Hall, Library, and Various City Recreation, Tennis and Activity Centers
Recommended Action: (1) Approve First Amendment to the existing contract with GCS, Inc for the period of July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $364,000.00; and (2) authorize staff to issue a purchase order to GCS, Inc for the period of July 1, 2009 through June 30, 2010 in an amount not to exceed $182,000.00.

9. Pool and Equipment Maintenance Services and Repair of City Recreation, Aquatic Centers, and Various City Buildings and Facilities
Recommended Action: (1) Approve First Amendment to the existing contract with Utility Enterprises, Inc. for the period July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $376,000.00, and (2) authorize staff to issue a purchase order to Utility Enterprises, Inc for the period July 1, 2009 through June 30, 2010 in an amount not to exceed $188,000.00.

10. Annual Routine Infrastructure Maintenance and Repair for All City Parks and Facilities
Recommended Action: (1) Approve Second Amendment to the existing contract with Jamey Clark, Inc for the period July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $ 686,000.00; and (2) authorize staff to issue a purchase order to Jamey Clark, Inc for the period July 1, 2009 through June 30, 2010 in an amount not to exceed $343,000.00.

11. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 1
Recommended Action: (1) Approve First Amendment to the existing contract with Nieves Landscape, Inc., for the period of July 1, 2009 through June 30, 2011, to increase the contract amount by an amount not to exceed $ 824,960.00; and (2) authorize issuance of a purchase order to Nieves Landscape, Inc., for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $ 412,480.00.

12. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 2
Recommended Action: (1) Approve Second Amendment to the existing maintenance contract with Spectrum Care Landscape for the period July 1, 2009 through June 30, 2011, to increase the contract amount by an amount not to exceed $1,111,352.00; and (2) authorize staff to issue a purchase order to Spectrum Care Landscape for the period July 1, 2009 through June 30, 2010 in an amount not to exceed $ 555,676.00.

13. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 3
Recommended Action: (1) Approve First Amendment to the existing maintenance contract with Nieves Landscape, Inc., for the period of July 1, 2009 through June 30, 2011, to increase the contract amount by an amount not to exceed $ 731,320.00; and (2) authorize issuance of a purchase order to Nieves Landscape, Inc., for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $365,660.00.

14. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 4
Recommended Action: (1) Approve First Amendment to the existing contract with Nieves Landscape, Inc for the period of July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $ 635,330.00; and (2) authorize issuance of a purchase order to Nieves Landscape, Inc for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $317,665.00.

15. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 5
Recommended Action: (1) Approve Second Amendment to the existing contract with Nieves Landscape, Inc for the period of July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $645,186.00; and (2) authorize issuance of a purchase order to Nieves Landscape, Inc for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $322,593.00.

16. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 7
Recommended Action: (1) Approve Third Amendment to the existing maintenance contract with Spectrum Care Landscape for the period July 1, 2009 through June 30, 2011, to increase the contract amount by an amount not to exceed $671,016.00; and (2) authorize staff to issue a purchase order to Spectrum Care Landscape for the period July 1, 2009 through June 30, 2010, in an amount not to exceed $335,508.00.

17. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 8
Recommended Action: (1) Approve the Third Amendment to the existing contract with Spectrum Care Landscape for the period of July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $1,043,622.00; and (2) authorize issuance of a purchase order to Spectrum Care Landscape for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $521,811.00

18. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 9
Recommended Action: (1) Approve Second Amendment to the existing contract with Spectrum Care Landscape for the period of July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $746,350.00; and (2) authorize issuance of a purchase order to Spectrum Care Landscape Inc. for the period of July 1, 2009 through June 30, 2010, in an amount not to exceed $373,175.00.

19. Annual Routine Monthly Landscape and Facility Maintenance - Contract Area 10
Recommended Action: (1) Approve Second Amendment to the existing maintenance contract with Spectrum Care Landscape for the period July 1, 2009 through June 30, 2011 to increase the contract amount by an amount not to exceed $655,924.00; and (2) authorize staff to issue a purchase order to Spectrum Care Landscape for the period July 1, 2009 through June 30, 2010 in an amount not to exceed $327,962.00.

20. Mission Viejo Library Technical Services Outsourcing
Recommended Action: Approve the agreement with Baker & Taylor (B&T) in an amount not to exceed $50,000 per year for fiscal years 2009-10 and 2010-11 for the provision of electronic selection lists, electronic ordering, acquisitions, cataloging, and physical processing of library materials.

21. Purchase of Additional Disk Space for the Backup System
Recommended Action: Approve a purchase order to GovPlace for the purchase of additional disk space for the Data Domain backup system in an amount not to exceed $59,866

PUBLIC HEARINGS

OLD BUSINESS

22. Waste Disposal Agreement between the County of Orange and the City of Mission Viejo
Recommended Action: Approve the Waste Disposal Agreement with the County of Orange for the period July 1, 2010, through June 30, 2020.

NEW BUSINESS

ITEMS REMOVED FROM THE CONSENT CALENDAR

MAYOR’S, COMMISSION, AND COMMITTEE REPORTS

23. Roundabout Intersections Committee Report
Recommended Action: Authorize the issuance of a purchase order to Roundabouts and Traffic Engineering (RTE) in the amount of $19,990 for the preparation of a roundabout feasibility concept plan for the intersection of Oso Parkway and Marguerite Parkway.

24. Orange County Fire Authority (OCFA) Report
Recommended Action: Receive report.

25. Foothill/Eastern Transportation Corridor Agency Report
Recommended Action: Receive report.

26. San Joaquin Hills Transportation Corridor Agency Report
Recommended Action: Receive report.

STAFF REPORTS

City Manager’s Report

27. Oso/Marguerite Intersection Improvements (CIP 844)
Recommended Action: Approve the bid specifications and authorize staff to advertise for construction bids for the subject project.

28. 2009-2011 Budget Workshop Schedule
Recommended Action: Select a date for the 2009-2011 Budget Workshop.

29. Roundabout Intersections Staff Report
Recommended Action: Receive and file.

City Attorney’s Report

COUNCIL MEMBER COMMENTS

30. Council Member Reports of Events and Activities Attended
Recommended Action: Receive reports.

Council Member Kelley
Council Member Ledesma
Council Member Schlicht
Mayor Pro Tem MacLean
Mayor Ury

Adjournment to Monday, June 15, 2009, at 5:00 PM

At the hour of 9:30 p.m., the City Council will review the remaining agenda items and make a decision regarding the items to be considered before the 11:00 p.m. adjournment and the items to be continued to the next meeting.